Microsoft Teams has gained significant popularity as a collaboration and communication platform, offering a wide range of features to improve productivity and support hybrid and remote working. However, there are instances where Microsoft Teams may not fully meet the specific requirements and expectations of some customers. In this blog, we will explore common scenarios where Microsoft Teams falls short of customer requirements and discuss potential solutions to address these challenges.

Advanced functionality

While Microsoft Teams offers basic call management capabilities, organisations with more complex requirements may find these features insufficient. Advanced call routing, real time stats, agent and team monitoring, and extensive historic reporting functionalities may be essential for businesses with high call volumes and sophisticated call centre operations. In such cases, integrating Microsoft Teams with contact centre or contact centre lite solutions or exploring third-party applications may provide the necessary advanced capabilities.

Integration with legacy systems

Some organisations heavily rely on legacy systems and custom-built applications that are not seamlessly integrated with Microsoft Teams. This lack of integration can lead to inefficiencies, data silos, and a fragmented user experience. To overcome this challenge, businesses can consider developing custom integrations or leveraging integrations alongside direct routing to bridge the gap between Microsoft Teams and their existing systems. This allows for a more cohesive and streamlined workflow across various applications and platforms.

Compliance and regulatory requirements

Industries such as healthcare, finance, and government departments often have strict compliance and regulatory requirements for data privacy and security. While Microsoft Teams provides robust security features, organisations with highly sensitive data may require additional compliance measures or specialised industry-specific certifications. In such cases, it is crucial to assess the specific compliance needs and consult with compliance experts to ensure that Microsoft Teams meets the necessary regulatory standards or explore alternative solutions that cater to specific compliance requirements.

Customisation and extensibility

Although Microsoft Teams offers a range of customisation options, some businesses may require more flexibility and extensibility to tailor the platform to their unique workflows and business processes. Custom branding, specialised applications, and workflow automation may be necessary to align Microsoft Teams with specific requirements. Leveraging the Microsoft Power Platform, organisations can build custom solutions, integrate with external applications, and automate workflows to enhance the platform’s capabilities according to their needs.

Supporting hybrid working

Microsoft Teams is a great enabler for hybrid working. As organisations grow and user adoption of Microsoft Teams expands, performance management becomes a critical factor. Implementing monitoring and analytics tools specific to Microsoft Teams can help IT departments gain insights into usage patterns, performance metrics, and user behaviour. This data can aid in identifying and resolving issues proactively, optimising network performance, and ensuring a positive user experience.

Training and change management

Customer dissatisfaction with Microsoft Teams can sometimes be attributed to inadequate training and change management processes. If employees are not properly trained on how to use the platform’s features or if there is a lack of communication and support during the transition, user adoption and satisfaction may suffer. Investing in comprehensive training programs, providing ongoing support, and fostering a culture of change and adoption can help mitigate these challenges and maximise the benefits of Microsoft Teams.


While Microsoft Teams offers a robust collaboration and communication platform, it is essential to acknowledge that it may not meet every customer’s specific requirements out of the box. By identifying and understanding the areas where Microsoft Teams falls short, organisations can proactively seek solutions, such as integrating specialised applications, leveraging third-party tools, implementing customisations, or optimising the deployment to address those limitations. With careful evaluation, planning, and support, businesses can overcome these challenges and leverage the strengths of Microsoft Teams while ensuring it aligns with their unique requirements and expectations.

If you’d like to discuss the challenges your business is currently facing with Microsoft Teams, please get in touch and we’ll be happy to suggest ways you can overcome them!