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Call Reports for Cost Saving

Reports

In the current economic climate, all organisations are trying to do more with less. As budgets are cut, managers need to find new ways of saving money whilst trying to maintain and enhance services. Hosted telephony applications create the opportunity of access to a wealth of data available in the form of management reports to allow processes to be monitored and optimised to increase performance.

Few companies today monitor their call handling and call answering data outside of the contact centre. We have evidence from some of our customers that monitor these statistics that use of call handling applications can improve calls answered first time by 300% and reduce the number of callers who hang up before the phone is answered by 17%. In addition to gaining a greater understanding of your own company's culture of call handling and reducing the number of missed calls, call data and statistics can be used to enhance understanding of geographic market variants and the relative success of marketing projects.

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Tue, 01 Nov 2011

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Examples of Using Call Reports for Business Advantage and Cost Saving

Managing Advertising Spend

National advertising can be more cost effective than a large number of local campaigns but there can be issues in being able to track and identify which areas are achieving the best return on investment. Location-based reporting based on the CLI of the caller enables effective management of campaigns, a greater understanding of what is effective in each geographical area and a reduction in misplaced advertising spend.


Cost of Calls to the Business

Calls are generated from a variety of methods, including web, advertising, TV and print. Each of these media has a cost to the business. Using distinct phone numbers routed to a common location enables reporting that shows which method is achieving the highest return to the business. A better understanding of the cost of calls to the business and, therefore, the potential lost revenue or loss of customer satisfaction from unanswered calls can be gained.


Managing Call Answering

Reports providing information on call answering times can provide valuable information to ensure call routing makes effective use of personnel in the organisation to maximise calls answered and customer satisfaction.